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IOFM Accredited Payables Specialist (APS) Certification Sample Questions:

1. In double-entry accounting, which of the following pairs of accounting entries are made when an invoice has been paid?

A) Debit cash (asset) and credit the AP liability account
B) Credit cash and debit the asset account
C) Credit cash and debit the AP liability account
D) Debit the expense and credit the AP liability account

2. Which of the following AP department procedures would reduce the number of vendor calls to the AP department?

A) I and III only (Provide access to a supplier portal, Including as much information as possible on the remittance advice)
B) I and II only (Provide access to a supplier portal, Assigning specific individuals to interact with specific vendors)
C) II and III only (Assigning specific individuals to interact with specific vendors, Including as much information as possible on the remittance advice)
D) I, II, and III (Provide access to a supplier portal, Assigning specific individuals to interact with specific vendors, Including as much information as possible on the remittance advice)

3. IRS proposed penalties for missing or incorrect tax IDs on 1099 filings can be abated due to 'reasonable cause,' which can include each of the following, EXCEPT:

A) Documentation showing the error rate to be less than 5% of total 1099s
B) Steps the organization has taken in an attempt to obtain the correct payee information
C) The organization's plan for improving the accuracy of future reporting
D) Proof of a successful TIN match prior to the date of assessment

4. What is the current thinking on the practice of maintaining a petty cash fund?

A) It should be maintained by an executive in the treasury department
B) Three separate individuals should sign off on disbursements
C) It's practically obsolete and should be eliminated, if possible
D) It's considered a best practice within service organizations and consulting businesses

5. What is one reason special care must be taken when making changes to the vendor master file?

A) This task is generally performed by those who have little training on data entry
B) Internal audit generally oversees this process and they must be consulted first
C) Many instances of fraud are enabled by changes in the VMF
D) Some AP software solutions have been shown to corrupt data during this process

Solutions: